Choosing Your Meeting Room in Zaventem
Zaventem offers a diverse selection of 106 meeting rooms, primarily located around the airport and city center. The spaces are mainly situated in the Diegem industrial zone and the business district near Brussels Airport. Modern business centers sit alongside corporate hotels, offering configurations adapted to all professional needs.
The proximity to the international airport positively influences the local offering. Many establishments provide packages including free parking and airport shuttles. This geographical location attracts multinational companies seeking accessible meeting venues for their international staff.
Pricing and Booking Event Spaces
Prices vary considerably depending on capacity and included equipment. A small 4-person room costs between €85 and €240 per day, or €55 to €144 for a half-day. Medium spaces for 5 to 10 people show rates from €155 to €400 for a full day.
Large configurations for 11 to 20 seats require a budget of €255 to €800 per day. Event spaces for more than 20 people reach a maximum of €1,400, with a minimum rate of €445. These amounts generally include basic audiovisual equipment, high-speed WiFi, and access to common areas.
Available Equipment and Services
Most rooms include high-definition screens, video conferencing systems, and interactive whiteboards. Premium spaces offer adjustable lighting, professional sound systems, and conference lecterns. Catering can be organized directly on-site, with packages ranging from simple coffee and pastries to complete business meals.
Additional services include technical assistance, express printing, and provision of presentation equipment. Some centers offer adjacent relaxation spaces and terraces for breaks. Secure badge access and corporate reception complete the service offering.
Accessibility and Transportation
Zaventem benefits from direct connection to Brussels via the A201 highway and the Airport Express railway line. Brussels city center is just 9 km away, or 15 minutes by car during off-peak hours. Zaventem station serves Brussels-Central directly in 17 minutes, with trains every 15 minutes.
Parking represents a major competitive advantage. Most centers offer free or preferential rate spaces for room users. This convenience contrasts with Brussels city center parking constraints, where paid spaces are rare and expensive.
Regional Alternatives
Leuven offers an academic alternative 16 km away, with university spaces available for rental. Antwerp, located 38 km away, provides modern business centers in the European port. Brussels remains the prestige option, with over 500 rooms listed within a 20 km radius of Zaventem.
Companies often compare Zaventem with Diegem and Machelen, neighboring municipalities offering similar infrastructure. This local competition maintains competitive rates while preserving service quality. International clients particularly appreciate the easy access from the airport, a decisive argument for meetings involving foreign participants.
