Meeting Room Pricing and Capacity in Bayan Lepas
Booking a meeting room in Bayan Lepas starts from MYR 327 per day across 30 available spaces. Small rooms for up to 4 people are priced from MYR 428 per day, while medium-sized spaces accommodating 5–10 participants range from MYR 498 per day for an 8-person room such as KOMTAR at Regus BAYAN LEPAS, Spice Arena. For those requiring larger capacity, rooms seating 11–20 are available, and event spaces for 21 or more guests can also be found across the city's inventory.
Hourly bookings offer flexibility for shorter sessions, with rates typically 40% lower than full-day pricing when calculated per hour. Payment is instant at booking via credit card, PayPal, Apple Pay, Google Pay, or Klarna, with confirmation and invoice issued immediately. All prices include standard equipment such as Wi-Fi, screen or TV, paperboard, and still water, though extras like printing (pay-per-copy) and catering require separate arrangements.
Where to Find Meeting Spaces in Bayan Lepas
Most meeting rooms are concentrated in the Bayan Lepas district itself, within professional business centres such as Regus BAYAN LEPAS at Spice Arena and Regus BAYAN LEPAS at iDEAL. The CM Botanic room at iDEAL is located 3,548 metres from Penang International Airport, making it a convenient option for visiting clients or travelling teams. KOMTAR at Spice Arena sits 3,650 metres from the same airport, offering comparable accessibility.
A smaller number of rooms appear in neighbouring areas such as Presint Merdeka, where Signature Menara Merdeka 118 provides spaces like MR-03 (4 people, MYR 578 per day) and MR-01 (6 people, MYR 749 per day). These venues are 4,525 metres from Penang Port Pilot Base transit station. For teams based further north, Penang city centre lies 24 kilometres away and may offer additional alternatives.
Booking Conditions and Same-Day Availability
Same-day bookings are accepted whenever the calendar shows availability, with no fixed cutoff hour — timing depends on each partner location. Cancellations are self-service and processed automatically via your account, with refunds issued according to country-specific terms displayed before payment. Credit notes are generated where applicable.
Standard venue hours run from 09:00 to 17:00, though some locations extend access up to 22:00. Arrival before closing time is required. Mondays and Tuesdays see the highest booking volume, while Fridays tend to be quieter.
Catering and On-Site Services
Catering is fulfilled by the venue operator and must be ordered at least 48 hours in advance. Breakfast, lunch, coffee/tea service, and sweet breaks can be arranged, with refunds issued if the order cannot be fulfilled. Around 80% of venues feature reception staff, and 70% include phone booths for private calls. Common areas and coffee machines are shared across all bookings. Post-booking extras — such as extended hours or additional equipment — can be arranged at IWG-operated sites, though custom requests generally require direct contact rather than self-service.
